How to Download Q&A from Teams Webinar
If you're hosting or presenting a structured meeting, like a webinar or a meeting with a large audience in Microsoft Teams, you might want to use the Q&A app to organize how attendees ask questions. The Q&A app lets you manage questions from attendees as an organizer or a presenter, and answer them in real time. You can also download the Q&A report after the webinar to review the questions and answers, and follow up with attendees.
In this article, you'll learn why you should download Q&A from Teams webinar, what are the benefits of doing so, and how to do it step by step. You'll also get some tips and tricks for downloading Q&A from Teams webinar more efficiently and effectively.
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Prerequisites for Downloading Q&A from Teams Webinar
Before you can download Q&A from Teams webinar, you need to set up the Q&A app in your webinar, moderate the Q&A during the webinar, and access the Q&A panel after the webinar. Here's how:
How to set up Q&A app in Teams webinar
To add the Q&A app to your webinar, you need to edit your meeting invite and select Add a tab (+). Search for the Q&A app or select it if it's already available, and then select Add. You can choose webinar settings to give attendees specific permissions, such as allowing them to ask questions anonymously or upvote questions. You can also select Moderate attendee conversations to let organizers decide which questions to publish to the Q&A feed. Note that if you want someone else to be a moderator, you need to make them an organizer for the webinar. When you're done, select Save.
How to moderate Q&A in Teams webinar
As an organizer or a presenter, you can moderate the Q&A during the webinar by using the Q&A panel. On the panel, you can see three tabs: In review, Published, and Dismissed. Under the In review tab, you can review submitted questions in a private moderator view, and choose which ones to publish or dismiss. Under the Published tab, you can view published questions, respond to them, and pin important ones to the top of the panel. Under the Dismissed tab, you can review any irrelevant or duplicate questions that you dismissed.
How to access Q&A panel in Teams webinar
To access the Q&A panel after the webinar, you need to go to your meeting chat in Teams. You can find it by searching for the name of your webinar in the search box at the top of Teams. In the meeting chat, you'll see a message that says "Q&A has ended". Select View all questions under that message to open the Q&A panel.
Steps for Downloading Q&A from Teams Webinar
Now that you've set up, moderated, and accessed the Q&A panel in your webinar, you can download the Q&A report as an organizer or a presenter. Here's how:
How to download Q&A report as an organizer
If you're an organizer of the webinar, you can download the Q&A report by going to your meeting chat in Teams and selecting View all questions under the "Q&A has ended" message. On the Q&A panel, select More options (...) and then Download report.[^ 4^]. The report will be downloaded as a CSV file to your device.
How to download Q&A report as a presenter
If you're a presenter of the webinar, you can download the Q&A report by going to your meeting chat in Teams and selecting View all questions under the "Q&A has ended" message. On the Q&A panel, select More options (...) and then Download report. Note that you can only download the report if the organizer has given you permission to do so. The report will be downloaded as a CSV file to your device.
How to open and view Q&A report
To open and view the Q&A report, you need to have a program that can read CSV files, such as Microsoft Excel or Google Sheets. Once you open the file, you'll see a table with the following columns: Question ID, Question Text, Question Author, Question Time, Answer Text, Answer Author, Answer Time, and Status. The Status column indicates whether the question was published, dismissed, or unanswered. You can use this table to review the questions and answers from your webinar, and follow up with attendees if needed.
Tips and Tricks for Downloading Q&A from Teams Webinar
Downloading Q&A from Teams webinar is a simple and useful feature that can help you improve your webinars and engage with your attendees. Here are some tips and tricks for downloading Q&A from Teams webinar more efficiently and effectively:
How to customize Q&A settings in Teams webinar
You can customize the Q&A settings in your webinar to suit your needs and preferences. For example, you can choose whether to allow attendees to ask questions anonymously or not, whether to let them upvote questions or not, and whether to moderate attendee conversations or not. You can also choose who can answer questions: only organizers and presenters, or anyone in the meeting. To change these settings, go to your meeting invite and select Edit. Then select Meeting options under Details. On the Meeting options page, scroll down to Q&A settings and make your changes.
How to filter and sort Q&A in Teams webinar
You can filter and sort the Q&A in your webinar to find the questions and answers you're looking for more easily. For example, you can filter by status (published, dismissed, or unanswered), by author (organizer, presenter, or attendee), or by keyword (type a word or phrase in the search box). You can also sort by time (newest or oldest) or by popularity (most or least upvoted). To filter or sort the Q&A, go to your meeting chat in Teams and select View all questions under the "Q&A has ended" message. On the Q&A panel, select Filter or Sort next to More options (...).
How to export Q&A to other formats
If you want to export the Q&A from your webinar to other formats besides CSV, such as PDF or Word, you can use a third-party tool or service that can convert CSV files to other formats. For example, you can use [Zamzar] or [CloudConvert] to upload your CSV file and choose the output format you want. Then you can download the converted file to your device.
Conclusion
Downloading Q&A from Teams webinar is a great way to review the questions and answers from your webinar, and follow up with attendees if needed. It can also help you improve your webinars and engage with your attendees more effectively. To download Q&A from Teams webinar, you need to set up the Q&A app in your webinar, moderate the Q&A during the webinar, access the Q&A panel after the webinar, and download the Q&A report as an organizer or a presenter. You can also customize the Q&A settings in your webinar, filter and sort the Q&A in your webinar, and export the Q&A to other formats if you want.
We hope this article has been helpful for you. If you have any questions or feedback about downloading Q&A from Teams webinar, please let us know in the comments below. And if you enjoyed this article, please share it with your friends and colleagues who might find it useful too.
FAQs
Here are some frequently asked questions about downloading Q&A from Teams webinar:
Q: Can I download Q&A from Teams live events?
A: Yes, you can download Q&A from Teams live events as well. The process is similar to downloading Q&A from Teams webinars. You need to set up the Q&A app in your live event, moderate the Q&A during the live event, access the Q&A panel after the live event, and download the Q&A report as an organizer or a presenter. You can also customize the Q&A settings in your live event, filter and sort the Q&A in your live event, and export the Q&A to other formats if you want.
Q: Can I download Q&A from Teams meetings?
A: No, you can't download Q&A from Teams meetings. The Q&A app is only available for Teams webinars and live events. If you want to use Q&A in Teams meetings, you can use the chat feature instead. However, you won't be able to download the chat history as a report.
Q: How long can I access the Q&A panel after the webinar?
A: You can access the Q&A panel after the webinar for as long as the meeting chat is available in Teams. The meeting chat is usually available for one year after the webinar, unless your organization has a different retention policy. You can also download the Q&A report anytime before the meeting chat expires.
Q: Can I edit or delete questions and answers in the Q&A panel?
A: Yes, you can edit or delete questions and answers in the Q&A panel as an organizer or a presenter. To edit a question or an answer, select More options (...) next to it and then Edit. To delete a question or an answer, select More options (...) next to it and then Delete.
Q: Can I download Q&A from Teams webinar on mobile devices?
A: Yes, you can download Q&A from Teams webinar on mobile devices as well. The process is similar to downloading Q&A from Teams webinar on desktop devices. You need to go to your meeting chat in Teams and select View all questions under the "Q&A has ended" message. On the Q&A panel, select More options (...) and then Download report. The report will be downloaded as a CSV file to your device. 44f88ac181